Do you use Microsoft PowerPoint for making presentations to staff? If you are familiar with PowerPoint, you have probably noticed that when designing a presentation you have the option of adding text within the notes field beneath each slide (see image below).
This is a great place to store additional information about the slide content that you may want to reference, but not necessarily display, to your audience. Wouldn’t it be great when presenting if you could view the presenter notes while your audience was only able to view the content on the actual slide? IT IS POSSIBLE! I call this feature “Presenter Magic”. Follow the steps below to enable the magic.
STEP 1: Connect your laptop to an LCD projector and then turn on both devices.
STEP 2: Once the desktop is visible, right click on the desktop and select Graphic Options > Output To > Extended Desktop (see image below).
STEP 3: DON’T PANIC! Your laptop display and LCD display now act as one large monitor. Move your mouse horizontally across one display and watch it magically appear on the other display.
STEP 4: Open your PowerPoint presentation and select Slide Show > Set Up Show (see image below).
STEP 5: Select Primary Monitor beneath Multiple Monitors and click on the empty box next to Show Presenter View (see image below).
STEP 6: Finally, within PowerPoint select View > Slide Show or press the F5 key on your keyboard to begin the presentation.
STEP 7: You should now see the presenter view on your laptop (see image 1 below) and the presentation view being projected (see image 2 below).
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IMAGE 1 – Presenter view
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Image 2 – Audience View
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As you can see above, PowerPoint Presenter View allows the presenter to see upcoming slides along the left hand side of the screen, see any related speaker notes, and offers direct control to hide the screen or end the presentation.
STEP 8: After you are finished with the presentation don’t forget to go back into the Graphics Options (see STEP 2) and change the output back to Notebook or Monitor accordingly
